Perhaps you have an issue focusing on the task at hand or you often become distracted by the various interruptions that can occur when you are trying to get important work done.
Today I’m going to be sharing my top tips for how to create a workspace that fuels productivity. Whether you are self-employed and work from home or have a 9-5 office job, these suggestions are sure to help you make your workspace a place that facilitates your ability to be a productivity beast! 🙂
And for even more awesome time management tactics, be sure to sign up for Simplify – my free 4-week course, if you haven’t already. You can click here to learn more or use the sign up form below to get access right away. The course will be delivered in a 21-page PDF straight to your inbox 🙂
How to create a workspace that fuels productivity:
1. Keep it clutter-free
Having a desk piled sky high with paperwork galore that’s just glaring at you is a recipe for feeling completely overwhelmed. And while having cute little trinkets lined up all along the backside of your desk can be fun, it’s also easy to let yourself become distracted by them.
Try to keep your desk and general office space as clutter-free as possible so that you are able to focus more on work and less on your surroundings.
Consider displaying just a handful of pictures in your workspace that include your family and friends, and maybe a motivational quote as well. Your desk doesn’t have to be completely sparse, just make sure that the amount of decor you have isn’t impeding your ability to get things done.
If you are struggling with the amount of paperwork or to-do lists that you have all over, consider going digital to reduce the amount of paperwork you constantly need to sort through. While I’m a fan of having a paper to-do list to keep me on track everyday, I recently made the switch to going paperless with everything else (with the exception of things like our social security cards and birth certificates). I used The Paperless Home as a resource to walk me step-by-step through the process of going paperless and it was much more simple than I imagined it would be.
Going paperless is definitely worth trying if you want to eliminate the paper clutter in your life for good so that you’re not just continually re-organizing and sorting paperwork every few weeks.
Some great tools to help you go paperless and eliminate the clutter in your workspace:
- Evernote – I keep everything from work documents to the PDF versions of manuals for home appliances stored in Evernote. Not only does it eliminate paper clutter around my office and the rest of my home, but it also makes it quick and easy for me to find the documents I need within a few seconds. No more rifling through piles of papers or filing cabinets to find things! A super nice feature they offer is that they have a free app for your smart phone, so you can access documents or keep track of your notes while on the go. It’s my favorite app by far! When I worked in an office, we used Office Plant Hire to make the office feel more homely, and it definitely made a difference to the whole team!
- Document Scanner – Having a good quality scanner at home does wonders for being able to digitize all of your paper documents. Especially for things like signed contracts, manuals, etc.
- The Paperless Home – This resource walks you step-by-step through the process of going paperless and shows you exactly how to use Evernote to organize your life. For me, it made the transition so much easier and less time consuming than if I had tried to figure it all out on my own.
2. Make it comfortable and ergonomic
It’s so important to be comfortable while you’re working! Investing in things like an ergonomic desk chair are so worth it when it comes to staying ache and pain free while working from a desk. I have an ergonomic office chair, and an exercise ball that I sit on from time to time. It’s a perfect way to engage your core and practice good posture while you’re also getting work done.
I use a MacBook laptop, and recently found myself getting a strained neck from looking down at the screen so often…not good! So for Christmas, my sweet hubby gave me an awesome stand to put my laptop on, as well as a wireless keyboard and track pad (all pictured below). It is amazing!! I still can’t believe what a difference it makes in my comfort level while sitting at my desk.
My workstation resources:
- Apple wireless keyboard
- Apple wireless magic trackpad
- Connector – this allows you to connect the magic trackpad to your keyboard like I have mine (pictured above)
If your budget allows for it, please invest in items that will help you create a more ergonomic workspace so you can be more comfortable while sitting at your desk. It makes a world of difference over long periods of time, and your body will thank you for it later!
3. Use tools to help you focus
When I shared my habits that help me to be productive when working from home, I mentioned how my favorite noise-cancelling headphones really help me to stay focused on the task at hand. While they cost a pretty penny (they were a gift from my hubby over 5 years ago….he is really good at presents 😉 ), they are seriously the gift that keeps on giving.
We have a ranch style home that isn’t that big, so if the hubs is watching Little Miss for a bit while I get some work done, it’s crucial that I have my headphones on if I want to get anything accomplished. I’m pretty sensitive to noise and found these headphones to be a godsend when I was still working in an office environment too.
I think that certain tools (like my beloved headphones) can really help us to focus and be more productive! Some of my other favorite tools that are completely free are:
- Harvest – I use this time tracking tool to keep track of how much time I spend on specific tasks. It’s great to see exactly where my time is going so that I can streamline a bit more and find new ways that I can work more efficiently.
- RescueTime – This is also a great tool to use that you install onto your computer, and it tracks how much time you spend in specific programs and then sends you a report to let you know where your time is going. This is a wonderful solution if you find yourself wasting time on things like YouTube or Facebook while working.
4. Indulge in cute office supplies and decor
While I think that simplicity is key when it comes to keeping a workspace an efficient place to get things done, I am also a firm believer in making work fun.
Sometimes having pretty notepads, awesome pens, and beautiful binders makes sitting down to work at your desk a little bit sweeter 🙂 . I’m a huge fan of having a notepad sitting on my desk that I can quickly jot my random thoughts into as I’m working so I don’t forget them. My favorite place to pick up super inexpensive, yet cute notepads is actually in the Target dollar spot. They always have a great selection to choose from!
Adding simple items of decor to your workspace can also add some coziness while keeping the clutter at bay. Some fun and easy decor ideas might be a small succulent (apparently they make fake ones too if you are like me and can’t keep a plant alive to save your soul) or a cute pencil cup to keep your writing utensils handy.
It can also be helpful to display something that serves as a reminder for why you do the work you do. Maybe a picture of your family, a favorite destination you love to travel to, or a memento of something that is important to you. Having those small reminders around can be a great way to give you some peace of mind when you are having a rough day.
5. Have your essentials nearby
It’s always great when you can minimize the amount of times you need to get up from your desk to quickly grab something you need. Having small interruptions like this can cause you to lose a lot of focus and then you likely waste even more time trying to get back into a productive state of mind.
A good solution to this is keeping all of your “essentials” right at your desk, even if that means needing to buy multiples of these items so that you don’t need to waste time trying to figure out where they are at.
Some essentials I personally like to always have at my desk include:
- lip balm
- my favorite water bottle
- scented lotion
- A candle or an essential oil diffuser with peppermint essential oil to keep me alert and energized
Whether you work from home or in an office environment, I hope these tips help you to create a workspace that fuels productivity! When we are able to buckle down and get more work done in less time, it gives us a bit free time to enjoy our loved ones and our favorite hobbies too 🙂
What are your favorite ways to make your workspace a place that helps you to be productive and that you enjoy spending time in? Share with me below!
P.S. Don’t forget to sign up for my Simplify Course below if you haven’t yet!
There are affiliate links in this post. If you choose to make a purchase, I will receive a small commission at no additional cost to you. I only recommend products that I love myself and that I think would benefit you too. Thank you for helping to support Embracing Simple in this way!